Unit 8
会议事务（Conference Business）
一、概述
在正式会议尤其是大型会议进行前，通常要设定会议议程，一时会议如期进行。正式会议进行期间通常由秘书在场，将会议的过程用文字记录下来，以便日后分析、研究、考查决议事项的执行情况提供依据。正式会议记录一般是在秘书原始记录的基础上整理出来的。另外，会议记录也可整理成“会议纪要”，以叙述的方式总结会议精神，主要功能是汇报会议要点，总结会议的收获或成果，故可称为Summary。
二、写作技巧
会议记录可以采用信件或备忘录形式。此类会议记录的主要内容： 1、 会议时间、地点（Date and Place） 2、 会议主持(Presenting office) 3、 会议主题（Subject）
4、 会议类别（Type of meeting） 5、 出席人员(Members present) 6、 缺席者（Absentees）
7、 会议发言、讨论纪要(Summary of speeches and discussions) 8、 结束时间(Time of adjournment) 9、 记录人签名(Signature)
撰写这类会议记录时应注意做到以下几点： 1、 记录应客观、清楚、简明、完整。 2、 一般采用过去式、间接引语。 3、 尽量避免使用抽象、概念性词语，如：“人事办公室”应写成“the Personnel Department”,
而不应简单写为“the Office”。
4、 尽量避免使用感情色彩较浓的词语，如：good, poor, as usual, Mr. Johns disagreed with
the committee…
5、 当提及某人时，其姓名、头衔应一并使用。
6、 总结会议情况时，不要漏掉重要事项，如：某提议由谁提出？由谁附议？有多少人
赞同？有多少人反对？
7、 要有记录整理人签名。如果记录时有一个人整理，另一个人打印，则应标注其姓名
的首字母缩写。
三、经典范文
会议记录(Meeting Minutes Form)
例一
Class Meeting Minutes of Class Three, Grade One
Time: Friday afternoon, June 2, 2006
Place: Classroom 301 of the English Department Building Attending: All the students except Yang Ling
Observing: Teacher Liu Chairman: Monitor Li Yong Minutes Keeper: Zhou Tao
Topic for Discussion: How to review the lessons in preparation for the final exam. The contents are as follows:
Ch: Comrades, is everyone here now? Who will check the attendance? A: Let me count the member present… only one is absent. Who is it? B: Oh, yes, it is Yang Ling, who is on sick leave. Ch: Then, let’s begin our meeting, shall we?
Cries: Order! Order! The meeting is going to begin.
Ch: The topic for discussion today is :“How shall we review the lessons in preparation for the forthcoming final exam? Who’d like to speak first? ”Li Ying, it seems you have got something to say, haven’t you?
L: All right, let me say something, I think it won’t be very helpful if we organize into small groups, say, into groups of five, or at least seven. What do the other comrades think?
D: I think that’s a good idea. And that was just what we did last term. The result was quite good….
J: That’s a very wonderful idea. I quite agree with you. But sometimes there may occur questions which we can not solve ourselves. And in such cases, I think we may ask the teacher for coaching, what do you all think?
Cries: “Very good,” I quite agree,” “Ok”, “Good idea”.
Ch: All right. We have done a good job of discussion today. We shall prepare for the exam as we have just agreed. Let’s now ask Teacher Liu to say something to us.
T: Comrades, your meeting is a success. The way you are to take to review the lessons is quite right. Individual efforts and group discussion should be combined with emphasis on the former. I am sure, in so doing you will reap good results. That’s all.
Ch: Does anybody have anything more to say?___ Well, then, the meeting is closed. Meeting closed at 5:00
一年级三班班会会议记录
时间：2006年6月2日下午 地点：英语系教学楼301教室 出席：全班同学（杨玲未出席） 缺席：杨玲（病假） 列席：刘老师
主席：李勇（班长） 记录：周涛
讨论事项：如何复习功课，准备期考。 发言如下：
主席：同学们，大家都到齐了吗？请哪位点一下人数。 A：我来算一下人数……只有一个没有来。是谁呀？ B：是杨玲同学没有来，她在休病假。 主席：那么我们开始开会，好吗？ 喊声：请大家安静，会议开始了。
主席：今天讨论的题目是：“如何复习功课，迎接即将到来的期末考试？”谁想先发言？C同学，你好像要发言似的，是吗？
C：好吧，我来说几句。我认为在期末考试中，如果我们大家组成一些学习小组，每组五个同学，最多不超过七个，会很有好处的。不知道其他同学认为如何？
D：我看这个办法很好。我们上个学期就是这么做的，效果很好。
G：这是一个好办法，我完全同意。但是有时我们会碰到一些解决不了的难题。我看在这种情况下我们可以请老师辅导。同学们认为如何？
喊声：很好！我完全同意。同意！好办法！
主席：好了。今天的讨论会开得很好。我们就按照大家同意的办法去做。现在请刘老师讲话。
刘：同学们，你们的会开得很好。你们提出的办法也很好。个人的钻研和小组讨论可以结合起来。但重点放在个人努力上。我敢肯定的说，你们这样做，一定会取得良好的效果。就说这些吧。
主席：还有同学要发言吗？好吧，没有人要发言，散会。 五点散会 Notes：
1.who is on sick leave她在休病假 2. at least
3. agree with you同意
4. in such cases在这种情况下
5. Individual efforts and group discussion should be combined with emphasis on the former. 个人的钻研和小组讨论可以结合起来，但重点放在个人努力上。 例二
Meeting Minutes of Student Union
Time: Thursday afternoon, April 2, 2006 Place: Classroom 301 of Building One
Attending: All the members of Student Union Observing: Teacher Zhang Chairman: Sun Hua
Minutes Keeper: Zhang Qiang
Topic for Discussion: Things on Forthcoming English Speech Contest The contents are as follows:
Ch: comrades, is everyone here now? Who will check the attendance? A: Let me count the member present… everyone is here. Ch: Then, let’s begin our meeting, shall we? B: Order! Order! The meeting is going to begin.
Ch: The topic for discussion today is :“Things on forthcoming English Speech Contest. Who’ d like to speak first? ”Li Hong, it seems you have got something to say, haven’t you?
L: All right, let me say something, I think we should first call upon students to participate in it. And then we first choose those who do well in classes, ask them to practice more in order to make much progress in English Speech Contest.
D: I think that’s a good idea. And that was just what we did last term. The result was quite
good. In addition, we should show honorable style and high level.
J: That’s an excellent idea. I quite agree with you. But sometimes there may occur questions which we can not solve ourselves. And in such cases, I think we may ask the teacher for coaching, what do you all think?
Cries: “Very good,” “I quite agree,” “Ok”, “Good idea”.
Ch: All right. We have done a good job of discussion today. We shall prepare for English Speech Contest. as we have just agreed. Let’s now ask Teacher Zhang to say something to us.
T: Comrades, your meeting is a success. The way you are to take to prepare for English Speech Contest is quite right. Well begun is half done. I am sure, in doing so you will reap good results. That’s all.
Ch: Does anybody have anything more to say? —— Well, then, the meeting is closed. Meeting closed at 4:30
学生会会议记录
时间：2006年4月2日下午 地点：一号教学楼301教室 出席：全体学生会成员 缺席：无 列席：张老师 主席：孙华 记录：张强
讨论事项：有关英语演讲比赛事宜。 发言如下：
主席：同学们，大家都到齐了吗？请哪位点一下人数。 A：我来算一下人数……大家都来了。 主席：那么我们开始开会，好吗？ B：请大家安静，会议开始了。
主席：今天讨论的题目是：“有关英语演讲比赛的事宜？”谁想先发言？李宏同学，你好像要发言似的，是吗？
L：好吧，我来说几句。我认为首先我们在班上要动员大家参加这次比赛，然后选出在上表现好的同学，要求他们继续准备.，以便在比赛中取得更大的进步。
D：我看这个办法很好。我们上个学期就是这么做的，效果很好。另外，我们要赛出风格、赛出水平。
J：这是一个好办法，我完全同意。但是有时我们会碰到一些解决不了的难题。我看在这种情况下我们可以请老师辅导。同学们认为如何？
喊声：很好！我完全同意。同意！好办法！
主席：好了。今天的讨论会开得很好。我们就按照大家同意的办法去做。现在请张老师讲话。
张：同学们，你们的会开得很好。你们提出的办法也很好。好的开端是成功的一半。我敢肯定的说，你们这样做，一定会取得良好的效果。就说这些吧。
主席：还有同学要发言吗？好吧，没有人要发言，散会。 四点半散会
Notes：
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