Procedure: HS500 Page 13 of 14 RR DONNELLEY
Attachment 6 Training Matrix Training LevelAffectedCourse AudienceTraining ElementsTraining Delivery MechanismERP PPT, or Handout, or E-Learning Control DocumentTraining FrequencyAll EmployeesEvacuation procedures (Including alarm type and primary and secondary assembly areas) and department specific evacuation routes, emergency planning map locations and contents, shelter in-place procedures (Including alarm type and inside shelter locations), how to report emergencies, requirement to defer media questions to the facility manager, locations and contents of the written ERP in the plant, what to do in the event of an earthquake (location specific).Initial and whenever changes in the workplace render previous training obsolete, inadequacies in the employee抯 knowledge indicate that the employee has not retained the requisite understanding or skill (identified during evacuation drills or actual incidents), or whenever this program changes.Initial and whenever changes in the workplace render previous training obsolete, inadequacies in the employee抯 knowledge indicate that the employee has not retained the requisite understanding or skill (identified during evacuation drills or actual incidents), or whenever this program changes.AuthorizedPersonnel with specific responsibilities listed in the ERP Binder, including: Building Operations/Maintenance, -Department Emergency Representatives, Commander, EHS Representative, Receptionist/Security (or equivalent), Employees Who Could Receive a Bomb Threat, Employees Who Could Discover a Suspicious MaterialResponsibilities outlined under each emergency specific Emergency Binder Tabs as applicable tab in the ERP Binder as follows:based on specific -Building Ops/Maintenance: Tabs 1-9 and 11.-Department Emergency Representatives: Tabs 1-6, 8, responsibilities under the ERP.and 10-Commander: All Tabs-EHS Representative: All Tabs-Communications Leader/Main Entry Receptionist/Security (or equivalent): Tabs 1-3-Employees Who Could Receive a Bomb Threat: Tabs 1 and 5-Employees Who Could Discover a Suspicious Material: Tabs 1 and 5Affected and All EmployeesAuthorizedUnderstand how to respond in the event of an evacuation Evacuation Drill,Annualor shelter in-place emergency.Employee Corrective actions to address deficiencies noted during communication of annual evacuation drills or during an actual incident.corrective actions to address deficiencies noted on the completed Incident Fact Sheet and Evacuation Drill Critique Form,Employee communication on shelter in-place responsibilities.
Procedure: HS500 Page 14 of 14 RR DONNELLEY
Task IDAction ItemHS500-2.1Roles must be assigned to personnel listed in Tab 1 of the ERP Binder in Attachment 1.HS500-2.2Establish Evacuation Alarm, Primary and Secondary Assembly Areas identified as per Tab 2 of the ERP Binder in Attachment 1HS500-2.3Establish Shelter Alarm / Shelter Areas as per Tab 3 of the ERP Binder in Attachment 1HS500-2.4Ensure that Tabs 4 through 10 of the ERP Binder in Attachment 1 are implemented for any applicable emergency.HS500-2.5Implement process to account for RR Donnelley employees, visitors and contractors, using the sign-in log in Attachment 3 or equivalent to account for visitors and contractors.HS500-2.6Emergency Planning Maps must be visibly posted in each department. An example is included in Attachment 4.HS500-2.7Ensure that evacuation drills are conducted annually, findings documented and communicated to all employees, using Attachment 5 as guidance.HS500-3.1Ensure that all employees are trained according to the requirements outlined in the Training Matrix, as shown in Attachment 6.HS500-4.1Ensure that recordkeeping/documentation is retained as required by the RR Donnelley Record Retention Policy.
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