Period End Training_GRIR Clearing--MR11

TTE NA Sales Project Implementation

1) Use Menu Path: Accounting → Financial Accounting → General Ledger → Account → Display/Change Line Items 2) Or transaction code: FBL3N

On G/L Account Line Item Display Screen 5 1 2 3 4

1. 2. 3. 4.

Enter 3340100 (FG) or 3340300 (NPP) in G/L account field Enter Company Code

Enter Open Item Key Date Select Normal Items

Execute button

5. Click

6. Review the Open GR / IR Items and follow with Vendors

3 Perform GR/IR Write Off (Maintain GR/IR Clearing Account)

Use this procedure to display discrepancies between goods receipt (GR) and invoice receipts (IR) in the GR/IR clearing account. Examples of this type of discrepancy include when the vendor delivered the goods but has not yet sent an invoice, if the vendor sent the invoice but never

delivered the goods, or if the goods were returned to the vendor after the invoice was already paid.

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TTE NA Sales Project Implementation

This transaction clears the GR/IR clearing account for a particular purchase order. This PO may have once contained a type of discrepancy described above, which has since been resolved.

The MR11 transaction should only be used as a last resort. GR/IR differences should be cleared up by processing goods receipts or invoices whenever possible. MR11 should only be used when the GR/IR cannot be set to equal by any other means.

3.1 Post GR/ IR Write Off

1) Use Menu Path: Logistics → Material Management → Logistics Invoice Verification → GR/IR Account Maintenance → Maintain GR/IR Clearing Account → Without Specification of Clearing Currency 2) Or transaction code: MR11

On Maintain GR/IR Clearing Account Screen 8 1 2 3 4 5 6 7

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TTE NA Sales Project Implementation

1. Enter Company Code

2. Enter Posting Date for posting GR/ IR write off

3. Enter different Selection Criteria to select a proper Purchasing Order 4. Select both Delivery surplus and Invoice surplus 5. Only Select GR/ IR clearing account

6. Enter Last movement before key date. For this indicator that display only

transactions selected for which the date of the last goods movement is earlier than the date specified 7. Enter Value Variance <= Amount (in Company Code Currency). Only transactions

are selected for which the value variances between goods receipt value and invoice receipt value are less than or equal to the specified amount (in company code currency). 8. Click

Execute button

On Purchasing Document list Screen 2 1

1. Select the appropriate

checkbox of the purchasing document.

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TTE NA Sales Project Implementation

2. Select the PURCHASE ORDER button.

Note: DO NOT select the POST

On Display Purchasing Document Screen 1 button at this time.

1. The system automatically displays the History information for the purchase order. Peruse

the information in this section when investigating GR/IR discrepancies. After reviewing,

select the BACK

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button.